Question

Photo of Biserica Sfanta Treime

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Receipt Serial And number for Cash Donation

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We are a small church from romania. 

The accounting system, require for every cash donation to have a receipt that prouves that those money wore registered legaly. If i receive an amount of money, i need to fill a receipt form and hand it to that person. i can also email it as pdf.

The question is that is possible to use rock as a receipt generator. The serie of the receipt must be the same, BUT the numer must be chronological. (+1 from the previous receipt)

thanks

  • Michael Garrison

    Michael Garrison

    I'm not familiar with the Romanian cash receipt system, so let me clarify.
    "Bob" gives you a cash donation and you need to give him a receipt- let's say it's number 001.
    "Lisa" then gives you a cash donation- would her receipt be 002 (as in the second receipt you generated for anyone) or would it be 001 (as in the first receipt you generated for her)?
    Then "Bob" comes back next week and gives another cash donation- what would his receipt number need to be? 003 or 002?

    • Photo of Biserica Sfanta Treime

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      Hi Michael. Yes 'Bob' would receive number 003. But I need to have a serial for every receipt. This doesn't change. it can be any letters. So would be like this. Bob BST 001 Lisa BST 002 Mark BST 003 John BST 004 Lisa BST 005 Mark BST 006 Bob BST 007 Chris BST 008 John BST 009 Lisa BST 010 John BST 011 John BST 012 Make BST 013 AND SO ON...... every donation is registered with the same serial (BST)and continuous number. This it's only for cash donating system. Thank you.
    • Photo of Michael Garrison

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      Each transaction already has a unique numerical sequential ID in Rock- it would be relatively trivial to get set up to be able to print receipts with the amount, date, person and any string prepended to that numerical ID. However, the ID increments on ALL transactions, not just cash ones, which doesn't sound to me like it would work for your needs.

      You could have Rock count all cash-type donations before this one and assume one number higher is your serial, but since that number is not stored anywhere, it could change over time (if a transaction was later changed from cash to non-cash or vice-versa, for instance) and so I think I would be nervous about relying on that.

      Unfortunately without a plugin or something that could add a column in the transaction detail table in the database, I can't come up with a better option myself. Maybe someone else can?

      Sorr

    • Photo of Biserica Sfanta Treime

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      Thank you for your imput Michael G