Question

Photo of S R

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Is there a way to make a group private?

2
  • posted

I would like a make a group for one of our counselors private so only she and the Rock admins can see it. Can I do this? Thanks for any help.

  • Photo of Jim Michael

    0

     

    Sure. Just create a security role with an appropriate name, add this user to it, then use the padlock icon on the group to secure it so that only the new security role (and administrators) have view and edit rights. 

    Your group is likely inheriting multiple rights for other roles, so the easiest way to remove those is to add an "all users deny" rule, but only do this AFTER adding explicit view/edit right for the administrators role... otherwise you could lock yourself out of the group and have no easy way to get back in. The all users deny should also be placed AFTER the allow rules for the admin and group security role.

    It might be tempting to just edit the security on the group and add the desired user there, but don't do it! Invariably personnel will change at some point and it makes much more sense to just manipulate a security role than find everywhere you granted rights to that specific user in order to change them.

  • Photo of David Leigh

    0

    Staci,

    You can restrict access to an individual Group by modifying its Security settings.

    To do this:

    1. Select the Group in the Group Viewer, and click the padlock icon in the bottom right of Group Detail block to show the "Secure Group" dialog.
    2.     Add an "Allow" permission in the View category for the User you want to give permission to access the Group.
    3. A    dd a "Deny" permission in the "View" category for All Users, and position it directly *beneath* the "Allow" permission. Permissions are applied in listed order, so the first permission in the list that applies to the current User will be the effective one.

    Alternatively, you could create a new Security Role and assign the permissions using the Role instead of the individual User.

    You can find more information about Group security in the excellent online documentation here:
    http://www.rockrms.com/Rock/BookContent/7/61#securinggroups

    Hope this helps!