Question

Photo of Ken Roach

0

Using Rock Groups as a Project Management Tool

1

We need to find an organisation-wide, web-based, project and task management tool.  We need a list of all projects the organisation is working on, who is working on the project, where the project is up to, and what's next etc.

I have been thinking about using Groups to do this.  Something like:

Projects
  Ministry Area 1, name, assigned to
    Project 1, name, sponsor, assigned to, current status, next actions...
    Project 2
       Activity 2.1, name, assigned to, current status, next actions...
            Task 2.1.1, name, assigned to, current status, next actions...
       Activity 2.2
       Activity 2.3
  Ministry Area 2, name, assigned to
    Project 3
       Activity 3.1

The effectiveness of using Rock Groups to manage this would depending on being able to get status reports that listed the above information sorted and grouped appropriately.  (e.g. "Give me a list of all our projects sorted by Ministry Area, Project, Activity, Task, that shows current status and next actions. It would also depending on being able to sort groups manually so the order of Ministry Areas, Projects, Activities, Tasks could be maintained. 

What are your thoughts on using Rock to do this?  Is this an appropriate and intended use of Groups?  

Or should I be considering another tool?  If so, do you have any recommendations?

GroupsReporting
  • Photo of Jeremy Turgeon

    0

    Hey Ken,

    I like the idea of using Groups customization to monitor project information.  It's definitely a different take on what Groups can do but you could make it work.  For me personally I'd give Workflows a try as groups are designed to track people while a project management system is mostly about the project (strange, right?).  Also, workflows can do all kinds of fun things like email someone when the status changes, update the project completion value or automate an approval process.

    Anyway, that's my 2 cents.

    Hope that helps!

    • Ken Roach

      Ken Roach

      Thanks Jeremy. I saw the Group file (with group type attributes) as a possible way of setting the values that would be required on every project.